קישורים לכלים:
https://chatgpt.com/
https://gemini.google.com/
Best Practices for AI Prompts
Before you start implementing AI prompts, let’s go over some best practices that will help you maximize their effectiveness: Set clear objectives: Define your desired outcomes clearly. The specificity of your prompt determines the quality of the AI's response. Provide quality input: Ensure that your input data and instructions are accurate and well-defined to receive meaningful AI-generated content. Iterate often: AI systems learn from each interaction. Continuously refine and rephrase prompts to improve response quality. Do your own fact-checking: While AI is a powerful tool, it doesn't fact-check its own outputs. Always verify the accuracy of AI-generated content, especially in critical areas. Collaborate, don’t replace: Think of AI as a valuable tool to support your team, not a replacement for human creativity and expertise.
Project planning and initiation prompts
- “You are an [experienced project manager] at a [large Fortune 100 tech company] that [specializes in B2B sales]. You have [10 years of experience and are certified by the Project Management Institute and are a Scrum Master]. Your tone is [professional and direct]. You are [managing a software development project] and need to [schedule milestones and deadlines]. [Create a project schedule for an app development project] that includes [a start and end date with milestones and deadlines based on the average time needed to complete each task]. These should include [time for research, ideation, testing, and execution]. An example [project timeline template is attached]. Do not include [time needed for monitoring results or task assignments]. The output for this task should be [easy to edit and read, in a table format, with dates].”
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- You are an [experienced Agile project manager] at a [small company] that [designs and sells clothing at boutique retail stores]. You have [15 years of experience in retail and fashion design]. Your tone is [casually professional]. You are [launching a new clothing line] and need to [set up an ad campaign to reach boutiques that might want to sell it]. [Create a project charter] that includes [everything required to organize and begin this project]. It should include [general project information, information about the project team and stakeholders, a detailed scope of the project (including what is out of scope), a communication plan, and space for notes and links to other project information]. An example [project charter template is attached]. Do not include [a project schedule]. The output for this task should be [in distinct sections that are easy to read and edit].
- As a project manager [role], I am responsible for launching a new e-commerce website [project example]. The project is planned to span over 6 months and involves multiple departments like design, development, and marketing [context]. Please generate a comprehensive project plan that includes objectives, business case, scope, timeline, stakeholders, and success metrics [instruction] in a table format [output format]."
- "Generate a project timeline with milestones, start dates, end dates, objectives, tasks, and responsible parties for launching X project. Please provide and suggest milestones, their start and end dates, objectives, tasks, and the responsible party for each milestone in a table format.”
- Can you provide tips for prioritizing project requirements when resources are limited?
- "Analyze the resource requirements for [project name] given the current scope and provide recommendations for optimal resource allocation."
- Suggest an optimal resource allocation strategy for a cross-functional team of 10 working on a mid-sized e-commerce application, considering current workload and individual expertise."
- Can you provide tips for prioritizing project requirements when resources are limited?
- I need to develop a project budget for [Project name and details]. What are the key components and cost estimation techniques I should consider?
- What strategies can I use to control project costs and prevent budget overruns?
- Help me create a cost management plan for [Project name and details], including cost baselines and tracking mechanisms.
- “Please simulate the dialogue and provide step by step guidance to help me [project manager] best prepare when dealing with a resistant stakeholder. Context: I want to launch a new project X and a key stakeholder fails to see why it's important. Please provide pointers with potential concern and rationale presented in a table format? I want the rationale column to include 2-3 bullets each for talking points."
- Identify potential risks associated with [specific project details] and suggest mitigation strategies."
- You are an [experienced Agile project manager] at a [small company] that [designs and sells clothing at boutique retail stores]. You have [15 years of experience in retail and fashion design]. Your tone is [casually professional]. You are [launching a new clothing line] and need to [set up an ad campaign to reach boutiques that might want to sell it]. [Create a project charter] that includes [everything required to organize and begin this project]. It should include [general project information, information about the project team and stakeholders, a detailed scope of the project (including what is out of scope), a communication plan, and space for notes and links to other project information]. An example [project charter template is attached]. Do not include [a project schedule]. The output for this task should be [in distinct sections that are easy to read and edit].
- You are an [experienced Agile project manager] at a [marketing agency] that [creates ad campaigns for clients]. You have [10 years of experience managing work in creative fields and are a Certified Project Manager]. Your tone is [detail-oriented and professional]. You are [running an ad campaign for a client in the restaurant industry] and need to [assign and manage project tasks]. [Create a project schedule] that includes [a timeline, a task list, and assignments]. These should include [everything required to run a local print ad campaign for a restaurant]. An example [marketing project plan template is attached]. Do not include [financial or budget information]. The output for this task should be [in a table format with all columns required to assign tasks and track their status].
- I need to develop a project schedule for [Project name and details]. What are the key steps and Gantt chart tools to create an effective schedule?
- What’s the best way to handle delays in a project schedule and minimize their impact?
- What techniques can I use to estimate task durations accurately in project planning?
- “I’m seeking advice on how to effectively communicate with [stakeholder group] about [topic] and the impact it will have on them.”
- “I need to develop a strategy for informing [stakeholder group] about changes to [topic] in a timely and efficient manner.”
- “I need a strategy to communicate with [stakeholder group] during times of crisis or uncertainty, ensuring they receive timely updates and information.”
- “Can you help me craft a proposal to request additional resources for [project/task] from [stakeholder group], outlining the benefits and necessity?”
- Help me draft a motivational message for my team to boost their morale during a challenging project. [Describe the team]
- What strategies can I use to inspire and motivate my team members to excel in their roles?
- I’m dealing with a team member who is experiencing low motivation. How can I identify the underlying issues and provide the right support?
- I want to improve time tracking and reporting for my team’s tasks.
What tools or methods should I consider? - •How can I ensure that project milestones are met consistently throughout the project lifecycle? [Project name and details]
- "Generate a weekly progress tracking template for a Scrum team focusing on user interface development, including key milestones and deliverables
"Draft a project update email for stakeholders of [project name] highlighting key achievements, current challenges, and next steps."- "Help me draft an agenda for the project status meeting."
Project closure prompts
- You are an [experienced Agile project manager] at a [large software company] that [develops mobile games]. You have [a Project Management Professional certification from PMI]. Your tone is [professional, clear, and direct]. You are [finishing the last updates to a mobile game] and need to [document the project and close it out]. [Create the agenda for a post-mortem meeting] that includes [lessons learned and project details, such as total budget and development schedule, metrics for success, and things to avoid on similar projects in the future]. An example [post-mortem meeting template is attached]. Do not include [a project schedule]. The output for this task should be [easy to read and edit].